Battlefield Acupuncture Workshop

STUDENT’S RIGHT TO CANCEL, WITHDRAWALS, REFUNDS (CANCELLATION & REFUND POLICY AND PROCEDURE)

INFORMING THE ADMINISTRATION OF CANCELLATION OR WITHDRAWAL

• Cancellation or withdrawal from Pacific College will occur when the student or applicant gives notice with reason for cancellation or withdrawal to the Registrar's office or when the college has reasonably determined that the student is no longer attending classes, including classes the student is auditing. (DOD – Date of Determination).
• A “Petition to Withdraw from Program” may be obtained from the Registrar, Dean, or Student Advisor for this purpose or in an area where student forms are kept for student use.

WITHDRAWAL – REFUND POLICY: Up until the 8th day of the term start date:

1. Applicants who have not visited the school prior to enrollment will have the opportunity to withdraw without penalty within three business days following either the regularly scheduled orientation or following a tour of the school facilities and inspection of equipment where training and services are provided.
2. All monies paid by an applicant will be refunded if requested within three days after signing an enrollment agreement and making an initial payment.
3. An applicant requesting cancellation more than three days after signing an enrollment agreement and making an initial payment, but prior to entering the school, is entitled to a refund of all monies paid minus the application and administrative fee (Total $80).
4. A student or applicant may cancel the enrollment agreement for a program at any time until the close of business on the eighth day of the term. (For classes starting after the first 8 days of the term, the student has 3 business days from the start of the class to drop the course with no fees or tuition charges. For classes starting in week 2 of the term, the college allows until the end of week 2 for the student to drop the class with no fees or tuition charges, including classes the student may be auditing.

• A full refund of tuition will be made if the student cancels or the DOD is within the first 8 days of the term either to the Federal Direct Loan Program or to the non-financial aid student. The refund will be issued within 45 days after the date of cancellation or 45 days after the LDA (Last Date of Attendance). Certain fees in addition to the Application and Administrative Fee may be nonrefundable. (See “Fees and Charges”). 

For example only: A student who pays $2000 in tuition and $80 in fees (non-refundable resident application and term administrative fee), $2080 total, in advance for the term, and then cancels before the close of business on the eighth day of the term receives $2000 as a refund. (Payable to the Federal Direct Loan Program, if a financial aid student.)

• In addition, if students have received federal student financial aid funds, they are entitled to a refund of refundable monies not paid from Federal Direct Loan Program.

After the 8th day of the term start date:

1. If the college is notified that a student drops all courses after eight days from the start of the term, a refund will be made for the unused portion of tuition paid, based upon the last date of attendance (LDA) in the last class attended for all courses not dropped at the time of withdrawal including classes the student is auditing. This policy parallels return to Title IV funds policy.
   A “Petition to Withdraw from Program” is necessary for a student to officially withdraw from a program at Pacific College. These forms may be obtained from the Registrar, Dean, or Student Advisor or in an area where student forms are kept for student use.
2. If no “Petition to Withdrawal from Program” is submitted and the Registrar’s department determines that a student has stopped attending classes, the Registrar’s department will determine the student’s last date of attendance (LDA) for purpose of determining a refund by reviewing his or her courses’ attendance records including classes the student is auditing.
3. In both situations, refunds will be made within 45 days of the last date of attendance (LDA). 
   Students will be coded as an unofficial withdrawal and they will receive a Withdrawal (W) in any course not completed by the last date of attendance.
   Withdrawal after 60% of the class hours have been completed results in no refund and a WF (Withdraw/Failure) grade.
4. Financial Aid Student: Credit balances greater than the amount indicated by the “Return to Title IV” (R2T4) calculation may result from classes dropped earlier in the term that were subject to the college refund policy or other refunds given in light of extenuating circumstances. These credit balances are returned to the Student Financial Aid Loan Program, in addition to the R2T4 calculated amount.

DROPPED CLASS REFUND POLICY, ENROLLED STUDENT
(Adding and Dropping classes during your term of enrollment)

1. To drop (or add) a class or classes while still enrolled at the college (Note: FA students cannot fall below 6 units to keep FA funds that have been disbursed), the student must complete a Drop/Add form.
2. The class will be dropped and the refund calculated based on the date the form is received by the Administration, including audited classes. Withdrawal after 60% of the class hours have been completed results in no refund and a WF (Withdraw/ Failure) grade. 
3. Refunds will be issued within 14 days if a refund results from dropping classes.
4. USE Drop/Add Cards: The refund amount for a class a student stops attending without notifying the administration by using a drop/add form is calculated based on the date of determination (DOD), the date which the college has determined that the student was no longer attending the class, including audited classes. The administration will automatically drop the student from a course if the student exceeds the maximum number of hours permitted as follows:

• 45-academic hour course (42 class hours) – a maximum of 10.5 hours of the course or no more than 3 full class sessions may be missed based on number of hours each class is scheduled in most cases.
• 37.5-academic hour course (35 class hours) - a maximum of 8.75 hours of the course or no more than 2-3 full class sessions may be missed based on number of hours each class is scheduled in most cases.
• 30-academic hour course (28 class hours) - a maximum of 7 hours of the course or no more than 2-3 full class sessions may be missed based on number of hours each class is scheduled in most cases.
• 22.5-academic hour course (21 class hours) - a maximum of 5.25 hours of the course or no more than 1-2 full class sessions may be missed based on number of hours each class is scheduled in most cases.
• 15-academic hour course (14 class hours) - a maximum of 3.5 hours of the course or no more than 1 full class session may be missed based on number of hours each class is scheduled in most cases. 

Refund Calculation:

Refund amounts and amounts due are calculated based on the length of the completed portion of the class relative to its total length in hours. Certain fees in addition to the Application and Administrative Fee may be nonrefundable. (See “Fees and Charges”)

For example only: [Drop/Add Card submitted prior to the “next class meeting”]
A student pays $600 in tuition for 3 units/45 class hours of instruction, and then withdraws after attending only 15 class hours; this leaves 30 hours of non-attended coursework. A tuition refund of $400 ($600 x 30/45 ~ $400) will be made.

For example only: [Drop/Add Card submitted a week after the student stopped attending class (1), or on the day the Attendance Monitor determines the student has missed the 3rd consecutive class (45 hour class)(2)]

1. A student pays $600 in tuition for 3 units/45 class hours of instruction, attends 15 classroom hours, but hands in a drop card after the next class meeting (Class meets 3 hours/week); this leaves 27 hours of non-attended coursework. A tuition refund of $360 ($600 x 27/45) will be made.
2. A student pays $600 in tuition for 3 units/45 classroom hours of instruction, attends 15 classroom hours, but does not hand in a drop card and the Attendance Monitor notices 3 consecutive absences (45 hour class) (Class meets 3 hours/week); this leaves 21 hours of non-attended coursework. A tuition refund of $300 ($600 x 21/42) will be made.